The Power of SharePoint Workflows
Many people, with only a brief familiarity with Microsoft’s SharePoint platform consider it merely a glorified file share. However this shortchanges your investment and misses a great opportunity. The SharePoint platform is a great tool for rapid development of useful business process applications.
A key feature that enables this is the ability to easily add automation … i.e. workflows.
What is a workflow?
A workflow is the ability to have SharePoint take action based upon a condition. That condition could be the creation of an item, or the change in value or state of something.
- monitor for actions
- create/update/delete new items
- send emails
- manage dates
- wait for extended periods of time
- perform calculations
- create and manage variables
- connect with external data sources
- loop through items
- … and more
Handy Quick Reference Charts
However getting started can be a bit overwhelming, so I wanted to share this very useful matrix and site I came across: “Workflow actions quick reference for Sharepoint 2013” and if you are still running SharePoint 2010, there is a reference for 2010 as well
Just a note if you are getting started, you should realize that SharePoint 2010 workflows have some features that SharePoint 2013 workflows don’t. So at times, I’ve blended a SharePoint 2013 workflow and a 2010 workflow together. So it’s useful to understand SharePoint 2010 as well. So to that end, don’t miss the “2010 Workflow conditions quick reference” on this site as well.
I think you’ll find the above very useful as you work on your own workflows!